Letter Sample #136 – A friend is coming to visit your city

GT Writing Task 1 (Letter Writing) Sample # 136

You should spend about 20 minutes on this task.

A friend is coming to visit your city. You have informed him/her that you would meet him/her at the airport. But something has come up and you cannot make it to the airport on time.

Write a letter to this friend. In your letter,

  • say what emergency has come up
  • explain the situation
  • and offer to make an alternative arrangement

Write at least 150 words.

You do NOT need to write any addresses.

Begin your letter as follows:

Dear …………………, 

Model Answer:

Dear Alan,

I hope you’re doing excellent, and your preparation to visit Tokyo has been finalised as you’ve just a few days to catch your flight. Today, I’m writing to inform you about a change in plan, which I hope wouldn’t cause you much trouble.

My office has scheduled a day-long executive meeting on 23rd August, which unfortunately is the date you’ll be flying to Tokyo. I’m afraid I won’t be able to leave the office before 6:00 pm while you’re expected to reach the Airport at around 4:00 pm.

According to our last conversation, I planned to leave early that day and meet you at the airport. However, due to the significance of this meeting, I’ve been forced to change my plan. As a solution to these changing circumstances, I’d recommend you to hail a taxi from the airport and go to my apartment. I’d send you my address and keep the keys in the reception area. Just give them the apartment number and say your name, they will hand over you the keys. I’ll get back home as soon as I can.

I can’t wait to meet you and do things and visit places that we’ve already planned.

Warm wishes,


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