Letter Sample #46 – Letter to your manager to take time off work

GT Writing Task 1 (Letter Writing) Sample # 46

You should spend about 20 minutes on this task.

You are working for a company. You need to take some time off work and want to ask your manager about this.

Write a letter to your manager. In your letter:

  • explain why you want to take time off work
  • give details of the amount of time you need
  • suggest how your work could be covered while you are away

Write at least 150 words.

You do NOT need to write your own address.

Begin your letter as follows:

Dear …………,


Model Answer 1:

Dear Mr Holmes,

I am writing to request a week off work at the beginning of next month. My sister lives in Canada and has become a mother for the first time and I, along with my parents, planned to give her a visit. I have earned 10 days paid vacation previous year which carries forward to this year and I would really appreciate your approval to use a week’s paid leave.

I am hoping to visit my sister and her newborn on 2nd November 2018, hence, a leave from office from 2nd November to 8th November would be highly appreciated. I have talked to my teammates and they have agreed to share my responsibilities during my absence. I would be able to check important emails and perhaps reply to some of them during this time. According to our company’s leave policy, we are bound to take paid holidays; otherwise, they are cleared off every two years. Hence, I thought I should use the leave at a time when I need to travel to Canada and have fewer job pressure.

I understand the inconvenience my absence from office might create. However, I am ready to work extra hours to compensate my work once I return office.

I would really appreciate your approval for my leave. Thanks in advance.

Yours sincerely,

Benjamin Carol

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