Letter Sample #25 – You had left some important papers at a hotel

GT Writing Task 1 (Letter Writing) Sample # 25

You should spend about 20 minutes on this task.

You recently attended a meeting at a hotel. When you returned home, you found you had left some important papers at the hotel.

Write a letter to the manager of the hotel. In your letter:

  • say where you think you left the papers
  • explain why they are so important
  • tell the manager what you want him/her to do

Write at least 150 words.

You do NOT need to write any addresses.

Begin your letter as follows:

Dear Sir or Madam,



Model Answer 1:

Dear Sir or Madam,

I am Bruce Mathers, participated in a meeting at your hotel’s conference hall on 08th November. Unfortunately, I left a zippered file folder that contains some important documents in the room I stayed in. I am hoping that you would send the folder to my home address as soon as possible.

After I finished the meeting in the evening, I stayed in room 354 and checked out on 09th November. I have placed the folder along with the contents on top of the table that was placed beside my bed. I hastened to keep pace with some of my colleagues who were also leaving and I forgot the folder.

The binder contains some official reports that I really need to present to my manager. It also holds a business proposal that I am supposed to send to a company. Without these papers, I will be in grave danger.

I am hoping that you already have the zippered folder in your possession and would be able to send me via courier service as soon as possible. I would be ready to bear the courier cost.

I am expecting a reply from you soon.

Yours faithfully,

Bruce Mathers


Model Answer 2:

Dear Sir or Madam,

I am Rogers Miller from Sydney, Australia, and I enjoyed my stay at your hotel last week. I stayed there from May 03, 2019 to May 06, 2019 and my room number was 234. However, I just found out that I have left some of my important papers in your hotel and hoping that you would courier them to my office address at your convenience.

The documents that I left in your hotel contain important data and information on sales forecasts for my company for the next year. I called your Hotel Front Desk agent, and he confirmed to me that I indeed had left some of my papers and documents inside the chest drawer by the side of the bed.

I wish that I could come back to your hotel and collect the papers immediately since I need them in order to present in the next board of directors meeting after a couple of days from now. But, unfortunately, your hotel is about 8 hours drive from where I live. Therefore, I would really appreciate it if you please make some time to mail me the documents to my company address, which is written on all the documents that I left at your hotel, at your earliest convenience. I would be ready to bear any expense incurred due to this.

Thank you in advance.

Yours faithfully,

Rogers Miller

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