Letter Sample #70 – Letter to the manager of conference centre

GT Writing Task 1 (Letter Writing) Sample # 70

You should spend about 20 minutes on this task.

Your company is going to organise a special training course for a few staffs. Your manager has asked you to find out if the local conference centre has the right facilities to hold this course.

Write a letter to the manager of the conference centre. In your letter:

  • give details about the course
  • describe what equipment you will need for the course
  • ask some further questions about the facilities at the conference centre

Write at least 150 words.

You do NOT need to write any addresses.

Begin your letter as follows:

Dear Sir or Madam,


Model Answer:

Dear Sir or Madam,

I am writing on behalf of my company, “United International Travels”, to let you know that we are planning to organize a special training course on “Proper travel management methods” for a few staffs. The training will most probably continue for a few days and it will mostly focus on how to ensure better and safer travels for our international travellers on short notice. I am writing to inquire about conducting this conference at your conference centre.

I understand that your conference could be fully equipped with the necessary facilities, but still, we would need to make sure if you have exactly what we need. To run the training course properly, we will certainly need a large video projector screen, a proper sound system to connect with our laptop, reliable internet service, a widescreen TV, video conferencing equipment and proper electrical outlets as well. We would also need some headphones to ensure better one-to-one communication among our staff members.

I would also love to know if you have any refreshment facilities available, such as coffee and soft drinks, and catering service since the training will take a good part of the day to finish our training course on time.

I would really appreciate your prompt response.

Yours faithfully,

Chuck Raymond

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