Letter Sample #70 – Letter to the manager of conference centre

GT Writing Task 1 (Letter Writing) Sample # 70

You should spend about 20 minutes on this task.

Your company is going to organise a special training course for a few staffs. Your manager has asked you to find out if the local conference centre has the right facilities to hold this course.

Write a letter to the manager of the conference centre. In your letter:

  • give details about the course
  • describe what equipment you will need for the course
  • ask some further questions about the facilities at the conference centre

Write at least 150 words.

You do NOT need to write any addresses.

Begin your letter as follows:

Dear Sir or Madam,

Model Answer:

Dear Sir or Madam,

I am writing on behalf of my company, “United International Travels”, to let you know that we are planning to organize a special training course on “Proper travel management methods” for a few staffs. The training will most probably continue for a few days and it will mostly focus on how to ensure better and safer travels for our international travellers on short notice. I am writing to inquire about conducting this conference at your conference centre.

I understand that your conference could be fully equipped with the necessary facilities, but still, we would need to make sure if you have exactly what we need. To run the training course properly, we will certainly need a large video projector screen, a proper sound system to connect with our laptop, reliable internet service, a widescreen TV, video conferencing equipment and proper electrical outlets as well. We would also need some headphones to ensure better one-to-one communication among our staff members.

I would also love to know if you have any refreshment facilities available, such as coffee and soft drinks, and catering service since the training will take a good part of the day to finish our training course on time.

I would really appreciate your prompt response.

Yours faithfully,

Chuck Raymond

One Comment to “Letter Sample #70 – Letter to the manager of conference centre”

  1. Dear Sir or Madam,

    I am a junior Admin Executive in ‘Paira Agro’, a large company in the agriculture sector. I am writing to you to get some information about your conference centre and the procedure for booking it for a training course that our company is going to conduct for a few of our staff members.

    Our company is an agricultural product sales company and it currently employs about 500 workers. It has a big sales team, and to develop some sales and management skills of our employees, the organization arranges special training several times throughout the year. This time we need a large conference room that can hold at least 50 people, has projectors, reliable sound system, and high-speed internet connection. The training would be participated by 50 employees and 5 trainers. The training will take three days to complete so we need accommodation and food as well.

    I will be so glad to hear from you about the vacant schedule of the centre, total cost, and the capability of arranging such professional training courses.

    Thank you in advance.

    Yours faithfully,

    Shibly Noman

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