Letter Sample #74 – You are organising a trip to Phillip Island

GT Writing Task 1 (Letter Writing) Sample # 74

You should spend about 20 minutes on this task.

You are organising a trip to Phillip Island, Victoria for a group of students from the University of Sydney.

Write to the tour manager of a company that arranges tours to Phillip Island in Australia. In your letter, explain:

  • how many students you have for the tour
  • where and when you want to visit
  • how long you will stay and what type of accommodation you need

Write at least 150 words.

You do NOT need to write any addresses.

Begin your letter as follows:

Dear Sir or Madam,


Model Answer:

Dear Sir or Madam,

I am a professor at the University of Sydney, writing to seek information about the tour facility to Phillip Island, Victoria for a group of students from my university. I am hoping you can provide details information about the trip and arrange a magnificent tour for us.

I have 20 students, four parents and two assistants with me who would like to take the trip. So you need to arrange the tour for a total of 27 members. We expect to be in Phillip Island, Victoria on any day between 28th June to 10th July and we are planning to stay there three nights.

Regarding the accommodation, we will need 10 rooms for students and three additional rooms for the parents and us. Assuming the availability of the double-bedroom, we need air-condition, hot water and room service facilities. None of us has any experience with the local food and that’s why we would like you to inform me about the food there. I would also request you to keep the expensed to a moderate level.

Also, please inform me about the recreational facilities and the top-most visited places there. I would appreciate an early reply with the detail information and cost-breakdown.

Thank you in advance for your kind cooperation.

Yours faithfully,

John Doyle

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